What we're building: an asset maintenance program for operations businesses
a missed service on a critical piece of equipment isn't just an inconvenience. in adventure tourism, it's a liability. in transport, it's compliance failure. the spreadsheet isn't good enough.
what we're building
an asset maintenance program designed specifically for tourism and operations businesses — tracking equipment, vehicles, and infrastructure against scheduled maintenance windows, compliance requirements, and actual condition.
this is a live build. we're documenting it as we go.
the problem we're solving
most operators in adventure tourism, transport, and events are managing asset maintenance one of three ways:
- a shared spreadsheet that someone updates when they remember
- a whiteboard or notebook in the workshop
- from the head of whoever has been there longest
none of these scale. all of them fail in predictable ways — a service window gets missed, a compliance check lapses, a piece of gear goes out without anyone noticing it was flagged three weeks ago.
the consequences range from operational (downtime, emergency repair costs) to serious (safety incidents, insurance implications, regulatory penalties).
enterprise asset management software exists. it's built for factories and infrastructure — not for a 12-person rafting company managing 40 pieces of safety equipment and a fleet of shuttle vehicles.
what we're scoping
the build is structured around three core functions:
asset register — a single source of truth for every piece of equipment, vehicle, or infrastructure the business is responsible for. purchase date, make/model, serial number, location, assigned operator, current status. nothing exotic — just everything in one place with a proper data model underneath.
maintenance scheduling — recurring service windows defined per asset. calendar-based and usage-based triggers (e.g. every 90 days, or every 500 hours of use). automated reminders before windows open. escalating alerts when they're missed.
compliance and condition tracking — for regulated industries (adventure tourism, transport), certain assets require formal sign-off. the system captures who checked what, when, and what they found. it generates the audit trail automatically.
what it isn't
this isn't an enterprise asset management platform. it's not trying to be ServiceMax or IBM Maximo.
it's a focused tool for operators running between 5 and 100 assets who need something more reliable than a spreadsheet and less complex (and expensive) than enterprise software.
the interface is designed for workshop use — mobile-friendly, minimal steps to log a check, fast to update in the field.
the stack
we're building on a lightweight backend with a postgres database, a simple api layer, and a clean web interface. notifications go out via email and optionally sms. the system exports compliance records as pdf for operators who need to provide documentation to regulators or insurers.
no proprietary formats. no lock-in. the data is yours.
current status
we're in active development. the asset register and scheduling engine are built. compliance tracking is in progress. the interface is being tested with a small group of operators now.
if you run a tourism, events, or transport business and want to be involved in early access — get in touch.
what this will cost
the system will be available as a tier 2 engagement: a build fee to configure and deploy for your specific asset types and compliance requirements, plus a low monthly retainer for hosting, updates, and support.
we'll publish pricing when we go to general availability. early access operators will be on founder terms.